Stop Logging Into 12 Different Tools to Run Your Business
Your complete business operating system, designed for creative professionals who are tired of tool chaos and ready to work like a CEO.
Let Me Paint You a Picture
It's Monday morning.
You need to follow up with three prospects who haven't responded, send an invoice to a client who just approved your proposal, schedule a discovery call with a new lead, update your project pipeline, post on social media, and respond to website inquiries.
How many different tools do you have to log into to get this done?
If you're like most creative solopreneurs, it's somewhere between "too many" and "I've lost count."
Important stuff falls through the cracks. When information lives in 12 different places, something always gets missed. Usually the thing that would have made you money.
The Real Problem
Most business software wasn't built for creative service providers.
Traditional Software Was Designed For:
Large teams with dedicated roles
Simple product sales, not complex services
Businesses with separate specialists for each function
Companies where "good enough" integration is acceptable
Creative Professionals Need:
Systems that work the way their brain works
Tools that handle complex client relationships
Software that enhances creativity instead of interrupting it
Platforms that grow without requiring a technical team
You don't need more tools. You need your tools to work together like you do -seamlessly, intelligently, and without constant management.
The Cost of Tool Chaos
While you're juggling 12 different platforms, here's what it's costing you:
Lost Revenue
That hot lead who inquired while you were focused on client work? They hired someone else because your follow-up system failed.
Wasted Time
You spend 2+ hours daily just switching between tools. That's 10+ hours per week that could be spent on billable work.
Mental Fatigue
Decision fatigue from constantly choosing which tool to use. Creative block from interrupted workflow.
Professional Image
Clients notice when your systems are chaotic. Late responses and forgotten details make you look less competent.
Most frustrating of all: You know there has to be a better way, but every "solution" just adds another tool to manage.
The Solution: The Cyna Systems Hub
One Platform Where All Your Tools Actually Work Together
First thing in the morning. You open one dashboard and see everything: new leads with their complete interaction history, project status updates, upcoming payments, and your week's priorities. Everything you need to know, in one place.
A potential client discovers your work and books a discovery call directly from your website. They fill out an intake form that automatically creates their contact record, adds them to your nurture sequence, and schedules appropriate follow-ups.
Your marketing runs itself. Email sequences that feel personal keep prospects engaged. Social media content posts on schedule. Website visitors get immediate responses through automated chat.
This is what happens when your business tools finally work the way your business actually operates.
What the Hub Manages For You
Built as one unified platform, not a collection of separate tools forced to work together
Client Relationship System
Never lose track of a lead or client again.
Complete conversation history from prospect to completion
Automated nurture sequences that feel personal
Task management that keeps projects moving
Client portal access for status updates
Calendar, email, and communication integration
Marketing Automation System
Marketing that works while you work.
Website and landing pages built into the platform
Email marketing with behavioral triggers
Social media scheduling across platforms
Lead capture forms that auto-feed your CRM
SMS marketing for high-touch communication
Business Operations System
Handle the business side without switching tools.
Integrated payment processing through Stripe
Project milestone tracking and communication
Document storage and sharing with clients
Appointment scheduling with auto-confirmations
Reporting across all business functions
Growth Intelligence System
See what's actually driving your business forward.
Lead source tracking and conversion analytics
Client lifetime value and profitability analysis
Marketing ROI measurement across all channels
Pipeline forecasting and goal tracking
Custom dashboards for your business metrics
What This Replaces
Your Current Tool Stack
- CRM$50/month
- Email Marketing$30/month
- Scheduling$20/month
- Website Builder$25/month
- Payment Processing$30/month
- Project Management$25/month
- Social Media Tools$30/month
- Analytics$15/month
for tools that don't work together
The Cyna Systems Hub
Starting at
Everything included:
- Complete platform setup and data migration
- Hands-on training and onboarding
- Ongoing support and optimization
- Mobile app access
- Unlimited contacts and projects
- All integrations included
Plus: Save 10+ hours per week
How It Works
The Hub Implementation Process
This isn't a DIY setup. We handle the technical complexity so you can focus on what you do best.
Business Assessment (Week 1)
Understanding your current chaos and designing your solution.
We audit your current tool stack, identify what's working (and what's not), and design a Hub configuration that matches how you actually work.
What happens:
Complete review of your current tools and workflows
Data export and migration planning
Custom feature selection based on your business needs
Training plan development for your specific use case
Go-live timeline that minimizes business disruption
Platform Setup (Week 2)
We handle all the technical heavy lifting.
While you focus on client work, we build your new business operating system behind the scenes.
What we handle:
Complete platform configuration and customization
Data migration from your existing tools
Integration setup with your existing accounts (Stripe, email, calendar)
Template creation for your common workflows
Testing and quality assurance before handoff
Training & Go-Live (Week 3)
Ensuring you're confident and productive from day one.
We don't just hand you the keys—we make sure you know how to drive.
What's included:
Live training sessions on your specific setup
Workflow walkthroughs for your most common tasks
Best practices training for creative professionals
Initial optimization based on your usage patterns
Direct access for questions during your first month
Optimization (Ongoing)
Continuously improving your system as your business grows.
Your business evolves, and your platform should evolve with it.
Ongoing support includes:
Monthly check-ins to identify optimization opportunities
Feature updates and new functionality rollouts
Additional training as you add new services or workflows
Priority support for any technical issues
Strategic consultation on business growth opportunities
Common Questions Answered
"What about my existing data?"
We handle complete data migration from your current tools. Contacts, project history, email lists, payment information—everything transfers over seamlessly. You won't lose anything.
"Is it difficult to learn?"
The Hub is designed for business owners, not technical experts. If you can use email and social media, you can use the Hub. Plus, we provide hands-on training specific to your business.
"What if I don't need all the features?"
That's exactly why we don't do one-size-fits-all pricing. We configure the Hub based on what you actually need and price accordingly. You're not paying for features you'll never use.
"How long does the setup take?"
Most implementations are complete within 3 weeks. You can continue using your current tools during setup, then switch over when everything's tested and ready.
"What ongoing support is included?"
Unlimited technical support, monthly optimization calls, feature updates, and strategic consultation. We're not just your software provider—we're your business systems partner.
"Is there a contract commitment?"
No long-term contracts. Month-to-month billing after setup. We're confident you'll see the value, but we don't believe in forcing anyone to stay.
Limited Spots Available
We work with a limited number of Hub clients each quarter. Not to be exclusive, but because proper implementation requires focused attention from our team.
Here's the reality: Every month you spend managing tool chaos is another month you're not growing your business at full capacity.
While you're juggling 12 different platforms, your competition is focused on what actually matters—delivering great work and building relationships.
You didn't build your expertise to become a systems administrator. Your time should be spent on creative work, client relationships, and business growth.
The Hub gives you back the time and mental space to focus on what you do best.
Next Step: Platform Assessment
Let's look at your current tool situation and identify what's costing you time, money, and opportunities.
This isn't a sales call—it's a business systems audit.
In 60 minutes, we'll:
Map out your current tool stack and identify the biggest pain points
Calculate what tool chaos is actually costing your business
Design a Hub configuration that works for your specific needs
Determine if the Hub is the right solution for your situation
What happens next:
If we're a good fit and you want to move forward, great. We'll schedule your implementation and get you set up properly.
If not, you'll still walk away with a clear action plan for optimizing your current systems and eliminating the biggest inefficiencies.
No pressure, no sales tactics - just a strategic conversation between professionals who understand that good systems enable great work.
Schedule Your Platform Assessment
Your Business Deserves Professional Systems
You've built expertise that clients value and pay for.
You've developed processes that deliver consistent results.
You've created work that makes a real difference for your clients.
It's time your business systems matched that level of professionalism.